Important Policies

Student groups traveling on behalf of Stanford must follow all university policies. Below is the policy as it relates to payments and reimbursement...

Gifts, prizes, branded items, and swag given at any one instance valued at more than $100 must be tracked in order to be reimbursed through GrantEd....

There may be instances where tipping or gratuities are customary, such as for catering, transportation, or venue services. Tips are permitted up to 2...

Gift cards can be a convenient way to show appreciation or reward participation, but their use must follow specific guidelines to ensure compliance. B...

Student groups can reimburse members for VSO-related travel via private automobiles, whether gas, electric, or hybrid. Reimbursement is only allowed f...

Alcohol purchases are subject to federal laws and university policies. Alcohol purchases are strictly forbidden for all undergraduate student groups....

Student groups may use peer-to-peer (P2P) apps such as Venmo, Zelle, or Cash App to make payments to vendors on behalf of the group, but only under sp...

Student groups may occasionally need to handle transactions in foreign currencies, such as during international travel or when placing online orders w...