Deposits: ASSU ePay vs. Eventbrite

Deposits allow your student organization to add funds to its unrestricted 2800 account. These funds typically come from revenue or reimbursements that are not tied to University or ASSU grants. Typically deposits are made through ASSU ePay however some types of deposits can be done through Eventbrite.

• Revenue from sales (e.g., merchandise or bake sales)

• Funding from external sponsorships (e.g., support from outside companies or organizations) For more information see: https://sse.frontkb.com/en/articles/5865985

• Clearing remaining funds from an advance payment (if extra money remains after your group’s event or purchase). Note: If the advance payment was originally issued from ASSU funds, any remaining balance must be returned to the same funding account, not the general 2800 account — unless the original advance was drawn from the 2800 account, in which case it should be returned there.

• Member Dues

Deposits cannot be used for:

• Ticket sales or registration fees

• Class or instruction fees

• Charitable donations (Not sponsorships)

→ ASSU ePay
Use ASSU ePay for deposits related to:

• External sponsorship payments

• Sales or general revenue

• Member Dues

• Clearing leftover funds from an advance payment (when there is extra money remaining after expenses)

→ Eventbrite
Use Eventbrite only for:

• Ticket sales

• Event registration fees

• Class or instruction fees

Eventbrite should not be used for general revenue or sponsorship deposits.

Deposits made through either ASSU ePay or Eventbrite generally appear in GrantEd within about three (3) business days after submission.

Please reach out to banking@sse.stanford.edu with your deposit confirmation details for assistance if it does not appear after that timeframe.

Charitable donations must be processed in coordination with the Office of Student Engagement (OSE) and the Office of Development to ensure proper handling and tax compliance. See link: https://ose.stanford.edu/student-organization-resources/event-planning/alumni-fundraising-guidelines