Policies For Paying Member Dues

The following policies apply to all Fraternity & Sorority Life (FSL) organizations. Please read carefully, these procedures are required for all groups when paying chapter dues to national organizations.

• Required: Member dues must be paid as one giant lump sum directly out of your group’s ASSU account.

• Not Allowed:

  • Dues cannot be paid from your group’s external bank account.

  • Individual reimbursements will not be processed if dues are paid from a personal credit card.

• All payments to Nationals must come directly from the ASSU account.

To consolidate member dues for a lump-sum payment:

1. Each student should use ASSU ePay to pay their portion into the group’s ASSU account.

2. This ensures funds are deposited centrally and properly recorded for group use.

See step-by-step instructions here: https://sse.frontkb.com/en/articles/8476481

• Once all member payments have been collected in your ASSU account, the group must attend FSL Office Hours at the SSE office. (See our Office Hours here: https://www.assu.stanford.edu/finances/payments/help)

• The External Manager will sit down with you to:

  • Process the lump-sum payment using the designated ASSU credit card for member dues

  • Ensure all documentation is complete and properly tracked

• For students eligible for Opportunity Fund support, funds will be transferred directly into the group’s ASSU account.

• This way, eligible students do not need to front their dues payments, and the group can include those funds in the lump-sum payment to Nationals.

• Prevents students from paying large dues amounts out-of-pocket.

• Eliminates the need for personal reimbursements.

• Ensures compliance with ASSU and University financial policies.

• Provides consistent documentation and financial transparency for all groups.

Summary:
All FSL member dues must be collected via ASSU ePay, deposited into the group’s ASSU account, and paid as a single lump sum to Nationals using the designated ASSU credit card during FSL Office Hours. No payments may come from external group accounts or individual student credit cards.