Advanced Payments

Advanced Payments are designed to make life easier for students by covering expenses upfront, so you don’t have to put large charges on your own account. This way, your group can focus on planning and hosting events rather than worrying about personal reimbursements.

When you request an advance:

• No documentation is needed at the time of the request.

• Within two weeks of the check being printed, you’ll need to submit the following:

  • An itemized list of expenses

  • Proof of payment (e.g., receipts, confirmations)

  • Any other documentation requested for your event or purchase

If you spend less than the advance, simply deposit the remaining funds.
If you spend more, you may request a reimbursement for the difference alongside appropriate documentation.

• Advances are issued by check only (either for pick-up or mailed to you).

• Direct deposit is not available for this payment type.

• If you choose to have a check mailed, please plan ahead to allow time for USPS delivery.

To clear your advance, you may either:

• Deposit any leftover funds in person at Old Union 103, or

• Clear electronically through ePay for convenience.

Only request the amount you realistically need, and always make sure to clear your advance within two weeks. Doing so helps keep the process smooth and ensures your group remains in good financial standing.