Funding Guidelines

This page is designed to simplify the process of securing funding from the Undergraduate Senate (UGS) and the Graduate Student Council (GSC), providing a more efficient and accessible experience for student groups. For additional details or clarification, please visit the official ASSU website or attend ASSU funding office hours.

Disclaimer:
ASSU funding should be considered a last resort for VSOs. Before applying, ensure that you have exhausted all other on-campus funding opportunities. ASSU funding comes directly from the student activities fee paid by students, not from the university itself. To responsibly manage these limited resources, please explore all available options before submitting a request through ASSU.

This guide helps you navigate the different funding accounts available through ASSU. You can search for specific accounts and access links to detailed information about what each account covers. Additionally, this page outlines key differences between UGS and GSC funding policies, as well as shared funding guidelines.

1. Covers one-time or short-term services by non-VSO vendors.

2. VSO leadership cannot be paid for regular activities.

1. Covers meals, snacks, and food-related supplies for VSO-sponsored events open to all Stanford students.

2. No funding is provided for invite-only or member-only events.

3. Aim to minimize costs and follow the Cardinal Green Events checklist when planning.

1. Covers advertising and printing costs for VSO activities.

2. Does not cover website maintenance.

3. Funding is based on itemization and the discretion of the funding body.

1. Covers costs for storing VSO property and equipment.

2. Free on-campus storage must be sought first.

3. Off-campus storage requires competitive quotes detailing fees and duration for approval.

1. Covers supplies like tape, decorations, and art materials for events.

2. Does not allow for large capital expenditures (e.g., computers).

1. Covers food for regular group meetings held on campus throughout the quarter.

2. Target budget: $15 per weekly meeting.

1. Covers licensing expenses, particularly for music.

2. Funding is contingent on itemization and the absence of free options.

1. Covers registration expenses, including TB testing and fingerprinting for community service volunteers.

2. Excludes funding for partisan political activities, such as party conferences or rallies.

1. Covers facility rentals, technical services, and public safety for events.

2. Purchases must comply with University requirements and are subject to itemization and discretion.

1. Covers clothing for performances or event uniforms.

2. VSOs should consult TAPS or other sources for guidance.

1. Covers the maintenance, purchase, or rental of equipment.

2. Funding requires itemization and discretion, with storage secured outside student dorms.

3. For multi-component items, submit an itemized spreadsheet of costs.

1. Covers travel expenses exclusively for Stanford student members of the group.

2. Funding is fully itemized and subject to discretion.

3. Use the Honorarium line item for guest travel and accommodations.