Lost Documentation

If you cannot provide itemization or proof of payment, your group can use one of its lost receipt allocations, subject to the following conditions:

1. Annual Limit:
   Each student group is allowed to use a maximum of three lost receipt allocations per academic year.

2. Reimbursement Cap:
   Reimbursement for a lost receipt is limited to $75 per transaction.

3. Account Restriction:
   All reimbursements using a lost receipt must come from your group’s 2800 General (Unrestricted) Account.

4. One Lost Receipt Per Person:
   A group may only reimburse one lost receipt per person per academic year.

Example of how to submit on GrantEd:

After using three lost receipt allocations, the group’s account will be reviewed and may be frozen pending further action.

You can see how many lost receipts your group has used when submitting a new reimbursement request:

For groups that use a VSO credit card, lost receipts are subject to stricter rules:

1. Lost Receipt Limit:
   You may submit up to three lost receipts for purchases made on the credit card. However, on the third lost receipt, the card will be canceled.

2. Reimbursement Over $75:
   If any lost receipt for a credit card purchase is over $75, the card will be immediately canceled. Additionally:

   • The group can choose to reimburse the amount from their 2800 account.

   • If the group opts not to use the 2800 account, the individual will be responsible for reimbursing the amount from their personal funds.