Partial Reimbursements

In some cases, the receipt you submit for reimbursement may include expenses that are not eligible for reimbursement. This could occur if the total exceeds a cap set by your group's leadership, or if personal items were purchased along with group-related expenses.

Partial Reimbursement is required when:

• The receipt includes personal expenses or items not eligible for reimbursement.

• The receipt includes expenses that exceed a reimbursement cap set by your group’s leadership.

• Only a portion of the transaction is being reimbursed for any other reason.

1. When submitting the request, include “Partial Reimbursement” or simply “Partial” in the request description. Be sure to clearly indicate what portion of the receipt is being reimbursed in the line description. This ensures that the omission of certain expenses is intentional and prevents confusion during processing.

2. A copy of the full receipt is required for all partial reimbursements. Do not black out, cross out, or alter any items on the receipt, even if they are not being reimbursed. The receipt must remain unaltered to maintain transparency and for proper auditing.